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Once we learn what you need, Southeast Medical Registry will create a customized
cancer registry solution for your facility. Our broad range of services
includes:
CANCER ABSTRACTING SERVICES
The law is clear. All cases of patients receiving
cancer management services (diagnosed since January 1, 1995) must be reported to
the state by the treatment facility, unless previously reported. This includes
all diseases indicated in the most current version of the International
Classification of Diseases for Oncology (ICD-O-3) with a behavior code of 2 or
higher. Once Southeast Medical Registry collects demographic, cancer
identification, treatment and last contact information on each eligible cancer
patient, we submit the required data (either electronically in a standardized
format or as photocopies of medical records) as outlined in the case finding
manual. Optimal cancer program and administrative planning allows our business
partners to better allocate their resources overall. Our highly trained staff of
professionals provides you with all of the required cancer registry standards:
- Abstracting
- Accession register
- Case eligibility
- Data usage/request logs
- Master patient index
- Last contact
- Procedure manua
- Quality control
- Reference date
- Suspense list
CANCER MANAGEMENT
We provide the necessary staffing for the management and performance of all daily
cancer registry functions as well as abstracting. Ensuring that your facility's
Cancer Registry operations, policies and procedures are always in compliance with
Commission on Cancer (CoC), JCAHO, state and federal standards is one of our
highest priorities.
COMMISSION ON CANCER (ACoS) SURVEY PREPARATIONS / APPROVALS
In today's
competitive oncology market, facilities must provide superior patient services in
order to be recognized as an industry leader. One of the most impressive and
respected designations is the CoC American College of Surgeons (ACoS) approval of
a cancer program. Each hospital with more than 300 new cases are eligible for
survey, which reflects the quality of patient care. Approved programs provide
cancer patients with a full range of diagnostic, treatment and supportive
services either on-site at the facility or by referral. The CoC recommends that
all facilities seeking initial ACoS approval have their cancer program evaluated
by a trained consultant prior to scheduling its survey. In order to maintain its
ACoS approval, a facility must minimally adhere to the CoC's mandatory standards
for its approval category and undergo survey every three years. Maintaining
cancer program compliance without a qualified experienced oncology data manager
(CTR) on staff is extremely difficult. That is where SMR steps in to keep your
facility compliant while enhancing your marketing capabilities with this
designation.
PRODUCTION OF CANCER CARE ANNUAL REPORTS
Southeast Medical Registry assists your
facility with the narrative draft and statistical review for your Cancer Care
annual report. Our diligent team members ensure that your required yearly report
meets stringent content requirements such as the narrative summary by a
physician; report of registry activity; statistical summary of registry data for
the calendar year; and a detailed statistical analysis of at least one major
cancer site.
CANCER CONFERENCE COORDINATION
We will coordinate the necessary physician
representation from all appropriate disciplines (surgery, medical oncology,
diagnostic radiology, radiation oncology, and pathology) required for
participation in Cancer Conferences. The frequency of meetings is determined by
the category of approval. For example, two conferences each month are required in
a community hospital where annual analytic accessions exceed 500 while
institutions with 750 analytic cases a year are required to meet weekly at the
comprehensive category level.
SPECIAL STUDIES
Our team will coordinate clinical trials for facilities whose cancer program
annually assesses at least 750 analytic cases. These treatment facilities must
enter the equivalent of 2% of the number of annual analytic cases on clinical
research trials each year. For commendation, the equivalent of 6% of the number
of annual analytic cases must be enter clinical trials on an annual basis. Our
registry staff works with physicians to prepare the case presentations vital to
this process.
CANCER COMMITTEE COORDINATION
Southeast Medical Registry helps your facility
coordinate cancer committee responsibilities including:
- Assist in developing and evaluating annual goals and objectives for the
clinical, educational, and programmatic activities related to cancer
- Promote
a coordinated, multidisciplinary approach to patient management
- Ensure the
cancer conferences cover all major sites and related issues
- Monitor quality
management and improvement through completion of studies that focus on quality,
access to care, and outcomes
- Perform quality control of registry data
LIFETIME FOLLOW-UP OF CANCER PATIENTS
Confident in our ability to find your lost
patients, we guarantee follow-up rates that exceed the required 90%! Complete
follow-up data ensures accurate survival statistics and allows your facility to
compare outcome results with regional, state, or national statistics.
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